Agency Health Department

Contractor Business Revolution

SWIFT Contract Number 81864

Project Name Diverse Media Project

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: Provide COVID information from MDH to the Latinx/Hispanic community

Project Duration

Start Date Wed, 02/24/2021 - 00:00

Original end date Wed, 06/30/2021 - 00:00

Actual end date Wed, 06/30/2021 - 00:00

Did project finish on time? No

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $33215.62

Amendments $33215.62

Contract total $33215.62

Did project finish within budget? Yes

What was the funding source? COVID-19 Minnesota Fund

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Ellen Pillsbury

Evaluator Email Address ellen.pillsbury@state.mn.us

Evaluate the contractor's timeliness contractor did not submit required documents on time. The workplan/budget were submitted 3 weeks late. No required invoices or reports were submitted during the contract period or following subsequent months despite a long process of trying to support them to get documents submitted.

Evaluate the contractor's quality The contractor provided a few work deliverable examples during the contract period. The examples indicated quality work related to the workplan. How ever they did not provide the required document to verify work was completed. The contractor did attend monthly check-in as and the required trainings.

Evaluate the contractor's cost Cost of work deliverables provided in the workplan/budget were reasonable. However no invoices were submitted.

Evaluate the contractor's overall performance The contractor was unable to provide documentation of work deliverables. MDH provided a number of deadline extensions and offered additional meetings to support.
The contractor cited health issues related to COVID as a barrier to submitting required invoice and deliverable reporting documents.

Would you engage the contractor's services again? No

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): Closing this contract after a long exhaustive process of trying to get the vendor to submit reports/invoices. We were not successful in connecting with them to verify if any of the deliverables in his work plan/budget were completed.

Please rate the overall experience with the contractor 2 - dissatisfied