Agency Human Services Dept

Contractor GrayHall LLC

SWIFT Contract Number 115170

Project Name Integrated Care for High Risk Pregnancies

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: STATE recognized need for technical assistance and facilitation in the formation of collaborative systems and supports for high-risk pregnant women and newly parenting women, in areas of the state experiencing elevated rates of low birth weight, specifically African American communities in the metropolitan Minneapolis-St. Paul area.

Project Duration

Start Date Fri, 09/09/2016 - 00:00

Original end date Fri, 06/30/2017 - 00:00

Actual end date Thu, 09/30/2021 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $100000

Amendments $125000

Contract total $225.000

Did project finish within budget? Yes

What was the funding source? General Fund

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) A single source was justified because HCA attempted to procure these services under a competitive bidding process twice with no success. GrayHall is the only vendor that had shown interest in providing the services. GrayHall experienced technical difficulties in submitting its proposal through the online portal. Had GrayHall not experienced technical difficulties, its proposal would have been submitted timely. Based on the paper copies submitted, GrayHall is the only vendor willing and able to provide the services requested.

Evaluator Name Fritz Ohnsorg

Evaluator Email Address fritz.ohnsorg@state.mn.us

Evaluate the contractor's timeliness Contractor has been punctual and conscientious in meeting deadlines, and advancing the work as specified in the contract in a planned and consistent manner.

Evaluate the contractor's quality The contractor is skilled in identifying community leadership and resources needed to create a new care collaborative, and build its capacity for service delivery. They demonstrated notable competence in communicating detailed and sensitive information to needed stakeholders, and facilitated meetings of community advisors and key collaborative partners resulting in effective consensus on project goals and processes.

Evaluate the contractor's cost Contractor performed all services within budget.

Evaluate the contractor's overall performance The contractor successfully accomplished the primary objective of the project, which is to launch a community-led care collaborative to improve supports and services impacting adverse birth outcomes. Contractor worked closely with HCA staff to advance the work and build the project's capacity. They showed an ability to anticipate evolving needs, proactively plan for future activities, and manage potential conflict among stakeholders. Much of their leadership in the project has been innovative, and as facilitators they have been tactful and respectful of the collaborative process.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied