Agency Pollution Control Agency

Contractor Bay West LLC

SWIFT Contract Number 181240

Project Name Former Sturgeon River Landing/LS0012435

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: Bay West will conduct vapor sampling and groundwater sampling from monitoring wells and private drinking water wells. They will conduct GAC system operation & maintenance activities, oversee the advancement of borings for additional investigation purposes, and assist with coordination with stakeholders. All construction activities will be subcontracted & all services and/or construction will be performed as per the purchasing manual. Bay West will summarize results in the appropriate reports.

Project Duration

Start Date Fri, 08/07/2020 - 00:00

Original end date Wed, 06/30/2021 - 00:00

Actual end date Wed, 06/30/2021 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $158175.66

Amendments {Empty}

Contract total $158175.66

Did project finish within budget? Yes

What was the funding source? State

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Kate Lewison

Evaluator Email Address Katherine.lewison@state.mn.us

Evaluate the contractor's timeliness Very Satisfied- The contractor kept me updated regarding site status on a regular basis. My phone calls and emails were always answered in a very timely manner. Submitted invoices frequently and very timely.

Evaluate the contractor's quality Very Satisfied- Bay West was able to accomplish the goals of the contract

Evaluate the contractor's cost Satisfied- There were funds remaining in the work order because we weren’t able to complete as much MIP work as we had anticipated. This could not have been anticipated and was out of the contractor’s control. This was due to access issues, and the fact that the scope of MIP work changed due to additional information gathered during the investigation.

Evaluate the contractor's overall performance Very Satisfied- The Contractor has handled this site extremely well, given all of its difficulties (uncooperative property owners, access issues, add’l source investigation). Bay West had to be very adaptable, as the situation with certain property owners would change quickly and we also weren’t certain what results the additional source investigation (MIP drilling) would be and which direction it would take us. Bay West was able to handle these special situations very efficiently. The budget was also well prepared and no change orders were needed. There were funds remaining in the work order because we weren’t able to complete as much MIP work as we had anticipated. This could not have been reasonably anticipated and was out of the contractor’s control. This project also required a great deal of communication with subcontractors and property owners, and Bay West handled this well.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied