Agency MNIT

Contractor Element

SWIFT Contract Number 159509

Project Name EDMS Support

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The contract provided needed technical support and maintenance for the Electronic Document Management System (eDocs) which includes document management, Metastorm workflow management and records management.

Project Duration

Start Date Mon, 07/01/2019 - 00:00

Original end date Wed, 06/30/2021 - 00:00

Actual end date Wed, 06/30/2021 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $1200000.00

Amendments $227905

Contract total $1427905.00

Did project finish within budget? Yes

What was the funding source? State

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) In two previous RFPs, Element was the only respondent. Element had the experience, background, and expertise to provide the level of service users and stakeholders expect and need.

Evaluator Name Darlene Mattson

Evaluator Email Address darlene.r.mattson@state.mn.us

Evaluate the contractor's timeliness The contractor provided operational support and delivered tasks with acceptable timeliness.

Evaluate the contractor's quality The contractor's deliverables were of good quality and met the business need.

Evaluate the contractor's cost The contractor's cost was acceptable for IT support/development.

Evaluate the contractor's overall performance Overall, performance was good. As noted, the contractor has a number of years of experience supporting eDOCS for MnDOT.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): None

Please rate the overall experience with the contractor 4 - satisfied