Agency Health Department

Contractor SMILES

SWIFT Contract Number 189561/188516

Project Name COVID Community Coordinator Contract

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The contract was established to supplement the government efforts in responding to COVID – 19 pandemic, more specifically to reduce the impact of the pandemic among people with disability. The contract helped people with disability to navigate systems for their needs. Through this contract, SMILES worked in collaboration with other partners and stakeholders to create enabling environment for people with disabilities to get access to COVID related resources and services within its Geographical service coverage in Southern Minnesota. The contract also provided planning and/or staffing support for COVID – 19 testing and vaccination.

Project Duration

Start Date Thu, 12/31/2020 - 00:00

Original end date Sat, 07/31/2021 - 00:00

Actual end date Sat, 07/31/2021 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $95206.18

Amendments $0.00

Contract total $95206.18

Did project finish within budget? Yes

What was the funding source? Federal (FEMA vaccine funding and ELC grant)

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Janeveva Lugumamu

Evaluator Email Address janeveva.lugumamu@state.mn.us

Evaluate the contractor's timeliness The contract completed within the timeline indicated in their approved Work Plan.

Evaluate the contractor's quality The planned activities were achieved at the reasonable satisfaction.

Evaluate the contractor's cost Spending within the budget line items.

Evaluate the contractor's overall performance Evaluate the contractor’s overall performance: The Contractor indicated a very low burning rate of the total funds allocated to them. Only $48,193.11(50.62%) were spent, out of the total budget $95,206.18. Almost a half of the approved budget $47,013.07 (49.38%) were not spent.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): There was no negative action taken.

Please rate the overall experience with the contractor 4 - satisfied