Agency Health Department

Contractor OPTIONS

SWIFT Contract Number 188514/189601

Project Name COVID Community Coordinator Contract

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The contract was established to supplement the government efforts in responding to COVID – 19 pandemic, more specifically to reduce the impact of the pandemic among people with disability. The contract helped people with disability to navigate systems for their needs. Through this contract, OPTIONS worked in collaboration with other partners and stakeholders to create enabling environment for people with disabilities to get access to COVID related resources and services within its Geographical service coverage, including, Kittson, Roseau, Hubbard, Lake of the Woods, Marshall, Pennington, Red Lake, Norman, Mahnomen, Hubbard, Clearwater, and Beltrami Counties, as well as other service areas such as Red Lake Nation and White Earth Indian Reservation. The contract also provided planning and/or staffing support, disability awareness training, and accessibility testing and/or walkthroughs for testing and vaccination personnel and/or locations.

Project Duration

Start Date Fri, 01/01/2021 - 00:00

Original end date Sat, 07/31/2021 - 00:00

Actual end date Sat, 07/31/2021 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $107000

Amendments $0.00

Contract total $107000

Did project finish within budget? Yes

What was the funding source? Federal (FEMA vaccine funding and ELC grant)

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) N/A

Evaluator Name Janeveva Lugumamu

Evaluator Email Address janeveva.lugumamu@state.mn.us

Evaluate the contractor's timeliness The contract completed within the timeline indicated in their approved Work Plan.

Evaluate the contractor's quality The planned activities were achieved at the reasonable satisfaction. The Contractor’s self – assessment however, indicated that they could not continue the contract due to staff retirement, lack of Program Coordinator and inability to find qualified applicants to fill these positions during the COVID -19 Pandemic. They were also not able to attend the regular meetings related to the contract due to the conflicting schedule with other Organizational goals and their inability to hire staff.

Evaluate the contractor's cost Spending within the budget line items.

Evaluate the contractor's overall performance The Contractor indicated a very low burning rate of the total funds allocated to them. Only $64,007.57 (59.82%) were spent, out of $107,000). The total amount of $42,992.43 (40.18%) were not utilized for the approved work plan.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): There was no negative action taken

Please rate the overall experience with the contractor 4 - satisfied