Agency Administration Dept

Contractor FACILITY ENGINEERING ASSOCIATES PC

SWIFT Contract Number 190932

Project Name FCA COST ID UPDATE 2021

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: Update all Facility Condition Assessment (FCA) and Site Condition Assessment (SCA) background cost in the ARCHIBUS database using up to date 2021 RS Means Construction Costs.

Project Duration

Start Date Wed, 03/24/2021 - 00:00

Original end date Wed, 06/30/2021 - 00:00

Actual end date Wed, 06/30/2021 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $59510.00

Amendments {Empty}

Contract total $59510.00

Did project finish within budget? Yes

What was the funding source? Fund: 1000, DeptID: G0233230, AppropID: G021144

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) September 10, 2012 Enterprise Real Property (ERP) published a thorough and competitive RFP “RFP for Development of a Facility Condition Assessment (FCA) Process.” After careful consideration and review of all that responded by proposal close, FEA was selected due to the fact that their evaluation scored the highest total points of any other vendor during the fair selection process. By April 2013, FEA developed and delivered to the State of Minnesota a standardized, efficient, easy to use and maintain, comprehensive, and cost-effective FCA process with meaningful background cost data. FEA was attentively understanding of the State’s infancy in regard to a standardized FCA and solely produced a process that is unique to the state’s needs and vision.
The intent of this proposed background cost update project is to integrate with and supplement the current FCA and SCA processes, costs models, and not to force a redesign or overhaul of the cost models. The current FCA process works well, but costs have become outdated and do not reflect current market rates for materials and labor. The last background cost update was performed in 2019. This background cost update will be using 2021 RS Means construction cost data. Due to the unique nature, complexity, and implementation of the State’s FCA and SCA processes, ERPP needs FEAs expertise and knowledge (of their industry and the State’s approach) to avoid a costly and disruptive redesign. FEA owns copy rights to and is the sole provider of the Reference Field Guide that is used as a part of the FCA and SCA processes and will be updated as a part of this project. The background costs associated with the guide will need to be altered so to represent current material and labor rates of the State’s regions. FEA also provides a detail breakdown of material

Evaluator Name Jedd Prokash

Evaluator Email Address jedd.prokash@state.mn.us

Evaluate the contractor's timeliness Contractor completed project on time without delays or issues.

Evaluate the contractor's quality Contractor exceeded expected quality of work.

Evaluate the contractor's cost Contractor did not exceed "not to exceed" amount and there was no need for an amendment to increase amount.

Evaluate the contractor's overall performance Contractor's overall performance was excellent.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): none

Please rate the overall experience with the contractor 5 - very satisfied