Agency Health Department

Contractor The Circle

SWIFT Contract Number 216830

Project Name COVID-19 Diverse Media

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: To create and provide access to COVID-19 health messages to the American Indian community.

Project Duration

Start Date Thu, 05/14/2020 - 00:00

Original end date Thu, 12/31/2020 - 00:00

Actual end date Wed, 12/30/2020 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $15000

Amendments $20000

Contract total $35000

Did project finish within budget? Yes

What was the funding source? COVID-19 Minnesota Fund

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Emily Hansen

Evaluator Email Address emily.hansen@state.mn.us

Evaluate the contractor's timeliness The contractor was generally able to provide timely messages to their community. They did not complete all of their deliverables and were not able to use about $8,000 (23%) of funds during the contract period. One invoice was over a month overdue.

Evaluate the contractor's quality The quality of the work was good. Online articles were well written and provided important information to the community.

Evaluate the contractor's cost Costs appeared to be reasonable.

Evaluate the contractor's overall performance The contractor provided an important source of quality, trusted information to their community. However, they needed significant support with invoices - often billed incorrectly and needed to make multiple revisions. They did not complete a portion of the planned deliverables.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): none

Please rate the overall experience with the contractor 3 - neutral