Agency Pollution Control Agency

Contractor Bay West Inc

SWIFT Contract Number 170132

Project Name Woody's Cenex

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The purpose of work order # 3000025540 was to coordinate and oversee the installation of the AS/SVE system for corrective action and conduct vapor and groundwater sampling. It was also necessary to coordinate with MDH for a well variance

Project Duration

Start Date Sun, 06/30/2019 - 00:00

Original end date Tue, 06/30/2020 - 00:00

Actual end date Tue, 06/30/2020 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $51835.09

Amendments {Empty}

Contract total $51835.09

Did project finish within budget? Yes

What was the funding source? State

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Kate Lewison

Evaluator Email Address Katherine.lewison@state.mn.us

Evaluate the contractor's timeliness Very satisfied. Bay West has kept in constant communication with me throughout the corrective action process, and kept the project moving. Jay responds to emails/phone calls in a very timely manner. The work was also completed in a very timely manner.

Evaluate the contractor's quality Very satisfied. Bay West’s system design reports, work plans and submittals were detailed and complete

Evaluate the contractor's cost Very satisfied. We had some funds left in one work order. However, this was largely due to delays caused by Covid-19. Invoices were clear and complete and submitted in a timely manner.

Evaluate the contractor's overall performance Very satisfied. kept me updated at all times and is great when it comes to handling special or difficult situations. This site also required a lot of communication with a difficult property owner, and Bay West has handled this well. In addition, it was necessary to coordinate with MDH for a well variance for the AS/SVE system. This required constant back and forth communication and Bay West was able to keep this moving and get the variance in place. In addition, Bay West oversaw the AS/SVE system installation and has managed the contractors very well. The Covid situation slowed down the system install a bit, as this affected Stevens and the subcontractor’s schedules and the MDH well variance coordination, but this was something that couldn’t have been anticipated, and the project is progressing despite this issue.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied