Agency TRANSPORTATION DEPT

Contractor Shepherd Data Services, Inc.

SWIFT Contract Number 171940

Project Name Office of Land Management Scanning Files

Project Number (if applicable) 1036267

Summarize purpose of the contract, including why it was necessary: OLM has many "one off" positions and scanning parcel files are an additional task, which most staff cannot fit in their regular work schedule. The scans are necessary for viewing property records without calling back files from the Record Center both for CO staff as well as District staff. R/W and Surveys become more efficient.

Project Duration

Start Date Thu, 01/30/2020 - 00:00

Original end date Tue, 06/30/2020 - 00:00

Actual end date Tue, 06/30/2020 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $24990.00

Amendments {Empty}

Contract total $24990.00

Did project finish within budget? Yes

What was the funding source? TH

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Groetsch,Julie

Evaluator Email Address Julie.Groetsch@state.mn.us

Evaluate the contractor's timeliness Was able to complete the full contract amount within the fiscal year.

Evaluate the contractor's quality Excellent.

Evaluate the contractor's cost Reasonable for the amount of scanning required and handling of delicate documents, especially with older parcel files.

Evaluate the contractor's overall performance good

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 4 - satisfied