Agency Education Department

Contractor MH Miles

SWIFT Contract Number 109179

Project Name Financial Management & procurement for USDA’s Chil

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The full name of this project is Financial Management and procurement for USDA’s Child and Adult Care Food Program (CACFP). The CACFP has undergone a series of integrity rules that requires a higher level of financial viability, accountability and internal control for sponsors of CACFP. This organization specializes in auditing the CACFP, and contracting with state agencies to conduct program reviews of CACFP. USDA uses this organization to deliver financial management and procurement training during national conferences. Minnesota received a reauthorization grant to contract with this organization to train all the CACFP staff at MDE who work with CACFP application review, financial management audits and compliance visits. We also scheduled a full day workshop for sponsoring organizations of CACFP to take the training and improve their financial integrity skills. Sponsors would not have the ability to attend a workshop like this specifically related to CACFP without this opportunity. Even the national conference training sessions are only an hour vs this full day workshop to build skills specifically related to their federal grant.

Project Duration

Start Date Tue, 05/17/2016 - 00:00

Original end date Fri, 06/30/2017 - 00:00

Actual end date Fri, 06/30/2017 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $12724.00

Amendments $12724.00

Contract total $25448.00

Did project finish within budget? Yes

What was the funding source? federal

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) No other vendor conducts specific financial management/fiscal integrity training for child nutrition programs on the new USDA regulation specific to CACFP. MH Miles was retained by the USDA to develop and deliver the training on fiscal integrity. This vendor was used by MDE to conduct this USDA training to staff in MN.

Evaluator Name Jeanette Johnson-Reed

Evaluator Email Address Jeanette.Johnson-Reed@state.mn.us

Evaluate the contractor's timeliness all training timelines were met successfully

Evaluate the contractor's quality Excellent

Evaluate the contractor's cost Very reasonable, the vendor came down in price upon request so that we could stay in our federal grant budget. They normally charge ~40% more.

Evaluate the contractor's overall performance Very satisfactory. They worked with us prior to the training to adjust the agenda to our specific areas of need based on the current level of knowledge and skill of the audiences (state agency staff and then sponsor staff).

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): NA

Please rate the overall experience with the contractor 4 - satisfied