Agency Health Department

Contractor Apiari Consulting

SWIFT Contract Number 111807

Project Name Retrospective Chart Review Project

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: In order to more accurately understand what happens after a provider identifies a child with a developmental or social-emotional concern, we looked at chart records for children from clinics who were actively working on improving the referral process.

Project Duration

Start Date Wed, 09/14/2016 - 00:00

Original end date Thu, 12/15/2016 - 00:00

Actual end date Thu, 12/15/2016 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $21825

Amendments $10890

Contract total $32715

Did project finish within budget? Yes

What was the funding source? Federal

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Tessa Wetjen

Evaluator Email Address tessa.wetjen@state.mn.us

Evaluate the contractor's timeliness
The basic deliverables were to recruit clinics for the project, complete IRB, complete data pull, and complete final report. All of the items were completed within our overall timeline. When the clinic recruitment and IRB completion needed more time than originally intended, the contractor told us and moved the deadlines as we requested - this allowed us to recruit more clinics with a slightly expanded deadline, but still stay within overall contract timeline.

Evaluate the contractor's quality Very good. They fulfilled every deliverable, including working extra to make the final report accessible for ADA in order to be posted on our website.

Evaluate the contractor's cost The contractors original proposal was far less than the other proposals, which meant we were interested but concerned. After a conversation in which the contractor explained they understood they may be under-billing but were doing so intentionally to start doing more similar projects, and being assured they understood the scope of work, we moved forward.

Evaluate the contractor's overall performance Good. Very easy to work with and willing to make adjustments to the project timeline and deliverables as we requested.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied