Agency Health Department

Contractor CEMA, Inc.

SWIFT Contract Number 96735

Project Name Statewide Full Scale Exercise 2016

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The Minnesota Department of Health contracted with this vendor to design, conduct and evaluate a statewide, full-scale exercise that supported and facilitated the ability of the Minnesota Department of Health, Minnesota Health Care Coalitions, and Minnesota Community Health Boards to achieve the program requirements outlined in the Office of the Assistant Secretary for Preparedness and Response (ASPR) Hospital Preparedness Program's (HPP) Healthcare Preparedness Capabilities and the Centers for Disease Control and Prevention (CDC) Public Health Preparedness Capabilities as well as the two program's associated Program and Performance Measures.

A contract was necessary because MDH Emergency Preparedness and Response (EPR) staff was not available. The Education, Exercise and Training Unit staff supports a full schedule of training programs and exercises in addition to other activities. EPR did not have experienced staff that had previously supported a statewide, multiple venue, full-scale exercise.

Project Duration

Start Date Wed, 07/01/2015 - 00:00

Original end date Thu, 06/30/2016 - 00:00

Actual end date Thu, 06/30/2016 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $82825

Amendments {Empty}

Contract total $82825

Did project finish within budget? Yes

What was the funding source? Federal HPP Grant CFDA 93.889

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Deb Radi

Evaluator Email Address Deb.Radi@state.mn.us

Evaluate the contractor's timeliness Contractor met all the required deadlines.

Evaluate the contractor's quality CEMA’s work quality was excellent. All of the staff assigned to the project were professional and responsive to our requests. Their planning and facilitation skills were very good. We were especially pleased with the quality of their documents and reports which were both comprehensive and professional looking.

Evaluate the contractor's cost The cost for this contract was commensurate with the amount and quality of work provided.

Evaluate the contractor's overall performance We were very pleased with CEMA’s performance. In addition to meeting the contract deliverables on time, they were very responsive to both our questions and feedback. In addition, they performed additional duties – facilitating 3 calls with partners and producing a summary document of the conversations, at no extra charge to MDH.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): None

Please rate the overall experience with the contractor 5 - very satisfied